Modernize content workflows to eliminate bottlenecks and accelerate publishing velocity
Manual approvals, spreadsheet-based tracking, and unclear handoffs slow content teams down and create frustration. Stoneberg Design partners with editorial, marketing, and product teams to redesign content workflows that reduce friction, improve transparency, and enable teams to ship quality content faster. Our approach combines process mapping, automation strategy, and hands-on implementation to deliver measurable efficiency gains.
Workflow Mapping
We document your current state workflows, identify pain points and inefficiencies, and design optimized processes tailored to your team.
Tool Selection
Evaluate and recommend workflow automation tools, project management platforms, and integrations that reduce manual handoffs.
Automation Strategy
Identify opportunities for automation in content routing, approvals, notifications, and publishing to free up creative time.
Multi-Channel Publishing
Design workflows that support publishing to multiple destinations (websites, apps, email, print) from a single source of truth.
Quality Gates
Implement review checkpoints, accessibility scans, and content validation steps to catch issues before publication.
Training & Documentation
Create workflow guides, video tutorials, and onboarding materials so teams adopt new processes confidently.
The cost of inefficient workflows
Content teams spend too much time on process overhead (chasing approvals, searching for assets, clarifying next steps) and too little time on strategic work. Inefficient workflows don't just slow publishing cycles; they create burnout, quality issues, and missed opportunities. Modernizing how content moves through your organization unlocks capacity and improves team morale.
We've helped organizations reduce content publishing time from weeks to days by eliminating manual handoffs, implementing structured content models, and automating routine tasks. Our Lark Cookbook project, for example, transformed a legacy recipe workflow into a streamlined multi-channel publishing system that supports web, mobile, and print outputs from a single content source.
Our workflow modernization approach
We start by mapping your current workflows through stakeholder interviews, observation sessions, and documentation review. This helps us understand pain points, bottlenecks, and dependencies. From there, we design optimized workflows that balance efficiency with quality, automate repetitive tasks, and provide clear visibility into content status.
Implementation includes selecting and configuring tools (project management platforms, workflow automation, integrations), migrating content and teams to new processes, and providing training and documentation. We also establish metrics to track workflow performance (cycle time, bottleneck analysis, team satisfaction) so you can measure improvements and iterate over time. Our goal is sustainable change that persists after our engagement ends.
Who benefits from workflow modernization
Content workflow modernization is valuable for any team experiencing friction in their publishing process. Common scenarios include editorial teams struggling with approval bottlenecks, marketing organizations managing content across multiple channels, product teams preparing for platform migrations, and enterprises consolidating fragmented workflows across departments.
We work best with teams ready to invest in process improvement and willing to challenge legacy assumptions about "how we've always done it." Our clients typically include content directors, operations managers, and digital strategists who understand that workflow efficiency directly impacts business outcomes: faster time to market, higher content quality, and improved team capacity.
Ready to start your project?
Let's discuss how we can help modernize your web presence and deliver measurable results for your organization.